By SALINA POST
Board of County Commissioners:
Monte Shadwick - District 1Robert Vidricksen II - District 2
Rodger Sparks - District 3
James Weese - District 4
Chairman, Joe Hay Jr. - District 5
About the Meeting
Tuesday, April 9, 2024, 9:00 a.m. 300 W Ash Room 107 Salina, Kansas 67401
County offices will be open Monday through Friday, from 8 a.m. to 5 p.m., unless otherwise noted.
If you need any assistance in participating in any meeting or event due to a disability as defined under ADA, please call the County'sCounty's ADA Coordinator at (785) 309-5812 or email [email protected] before the scheduled meeting or event to request accommodations.
Saline County Commission meetings are LIVE and streamed on the county's YouTube channel here.
A. Call To Order
B. Flag Salute & Moment of Silence
C. Public Forum
D.Consent Agenda
⦁ Approval of Tax Roll Adjustments
⦁ Approval of Accounts Payable
⦁ Approval of Public Forum Agenda
⦁ Approval of Payroll
⦁ Health Plan Amendment 03
E. Action Items
⦁ Bid Award for 2024 Bituminous Chip Sealing, 2024-58
⦁ Policy Revisions 04/09/2024, 2024-64
⦁ Acceptance of Local Environmental Protection Program Grant, 2024- 62
⦁ Bid Award for Lawn Mowing Services, 2024-56
Background Information:
With the move of the Sheriff’s Office and the rental of 203 N 10th, the need for lawn mowing services was discovered. Staff worked with administration at the Salina Police Department since their building is connected, to build bid specifications for acquiring these services. Bids were opened on March 22nd, and four bids were received with one bid not complying with specifications.
Lawn mowing services were bid out at a per-cutting price, per location, for the next two years with an option to extend the contract for two additional one-year terms. Since the frequency of cuttings will be dependent on weather factors, staff evaluated the bids based on estimating 29 cuttings between April 15 and November 1.
Total bids are as follows:
ARD Mowing
2024 - $11,455 ($5,945 county and $5,510 city)
2025 - $12,905 ($6,815 county and $6,090 city)
Four Brothers
2024 - $14,790 ($7,250 county and $7,540 city)
2025 - $15,515 ($7,685 county and $7,830 city)
Fox Lawn & Landscape
2024 - $17,487 ($8,555 county and $8,932 city)
2025 - $19,285 ($9,454 county and $9,831 city)
The locations that would be serviced for the County include 251 N. 10th, 229 N. Ninth, and 203 N. 10th. Locations that would be serviced for the Salina Police Department would be 255 N. 10th and 3815 Yost Drive.
The County and City would each be responsible for the cost of services at their respective locations.
⦁ 2024 Courtroom Audio/Visual, 2024-55
Background Information:
District Court in an ongoing plan to update at least one existing courtroom per year with upto-date Audio/Visual and Hearing-Impaired system.
One year ago, we received 5 proposals from vendors in the area to include McClelland Inc, Wichita; Wilson Security, Salina; CTi, Wichita; Hopp’s Sound, McPherson; and ECC,Wichita.
Proposals were evaluated by Court Administrator, Todd Heitschmidt and Chief District Judge, Jared Johnson based on evaluation criteria outlined in the RFP.
Hopp’s Sound was the selected vendor and the courts have been using the Audio/Visual equipment from Hopp’s now for almost one year in one of the new courtrooms and 6 months in a second new courtroom. The quality of the equipment and the service provided by Hopp’s has exceeded the court's expectations. Therefore, in keeping with the integrity and consistency of the Audio/Visual equipment used in the two new courtrooms.
The District Court is asking the Commission for approval to have Hopp’s Sound out of McPherson install a new Audio/Visual system in one of the existing courtrooms on the 3rd floor of the City-County Building.
Another important factor that solidified the Court's decision was the warranty Hopp’s is willing to offer. A three-year warranty for parts and labor plus an additional two-year warranty on labor after the warranty for parts expires.
Hopp’s Sound $47,373.80 Three (3) year warranty for parts and labor plus an additional two (2) year warranty on labor after warranty for parts expires.
F. Informational Items
⦁ Behavioral Health Court, 2024-65
⦁ Emergency Management Quarter 2 Update, 2024-57
⦁ Treasurer’s Bond Interest Report, 2024-61
⦁ Treasurer’s Idle Fund Report, 2024-60
⦁ County Administrator Update 040924
⦁ Commissioner Comments
⦁ Announcements
G. Concept Discussion
⦁ Discussion of Biweekly Meeting Schedule
H. 04/16/2024 Agenda Items
I. Adjournment